Automate your brand approval process by connecting Marq to Monday.com boards, enabling sophisticated workflow management without compromising brand oversight or creative team efficiency.
Transform scattered brand approval requests into organized Monday.com workflows that protect your creative standards while empowering teams to manage sophisticated project pipelines. Say goodbye to lost approval requests and hello to centralized brand governance that scales with your organization.
Key benefits:
- Eliminate lost approval requests and missed brand reviews
- Centralize all brand approval workflows in your existing Monday.com boards
- Maintain creative control while enabling sophisticated project management
- Scale brand oversight without creating bottlenecks for your team
Availability: All Marq plans with Monday.com subscription | Setup time: 15-20 minutes
What you'll need
Before connecting Marq to Monday.com, ensure you have:
- Account Owner role in your Marq instance (required for app marketplace access)
- Active Monday.com account with board creation permissions
- Monday.com API token (we'll show you how to get this)
- Brand approval workflow defined in your Monday.com boards with proper field types
Set up brand protection integration with Monday.com
Connect your approval workflows to maintain creative oversight while enabling sophisticated project management in your existing Monday.com environment.
Step 1: Install the Monday.com connector in Marq
Enable the integration to start routing brand approval requests to your Monday boards.
- Navigate to App Marketplace in your Marq account
- Scroll down to the Workflow section
- Select the Monday.com tile
- Click Install Monday.com button
- You'll be prompted to authenticate your Monday.com account
Note: Only Account Owners can install marketplace connectors. Contact your Marq administrator if you don't see this option.
Step 2: Generate your Monday.com API token
Secure authentication between platforms ensures your brand approval data flows safely.
- Log into your Monday.com account
- Click your user avatar in the top right corner
- Select Developers from the dropdown menu
- Navigate to API section in the Developer Center
- Copy your API token from the API section
- Return to Marq and paste the token in the API Key field
- Click Authenticate to establish the connection
Important: Keep your API token secure - it provides access to your Monday.com data. Never share it with unauthorized users.
Configure brand approval workflow mapping
Set up field mapping to ensure all critical brand approval information reaches your Monday.com boards with proper context and traceability.
Step 3: Select and configure your Monday.com board
Choose the board where brand approval requests will be managed and ensure proper field setup.
- In the Marq connector settings, select your target Monday.com board from the dropdown
- Verify your board contains these required field types:
- Link field - for direct access to approval content
- Long text field - for approval comments and feedback
- Email field - for requester information (optional but recommended)
- Email field - for approver information (optional but recommended)
Board setup tip: Name your Monday.com fields clearly (e.g., "Marq Approval Link," "Brand Comments," "Requester Email") to make workflow management intuitive for your team.
Step 4: Map Marq approval data to Monday.com fields
Ensure critical brand approval information flows to the right locations in your Monday boards.
- Link Field Mapping: Select where the direct link to approval content will appear
- Comments Field Mapping: Choose your long text field for approval feedback and brand notes
- Requester Information: Map requester email to track who submitted the brand approval request
- Approver Information: Map approver email to identify who will review brand compliance
Strategic mapping considerations:
- Use consistent field naming across multiple boards for easier workflow management
- Include optional fields like requester/approver for better brand governance tracking
- Consider adding custom fields in Monday.com for brand-specific metadata
Finalize integration and enable approval workflows
Complete the technical setup and activate brand approval routing to your Monday.com boards.
Step 5: Authorize and configure webhook connection
Establish the automated connection that sends approval requests from Marq to Monday.com.
- Click Authorize to grant Marq permission to send data to Monday.com
- Copy the webhook URL that appears (click "Copy to Clipboard")
- Navigate to Admin Settings > Webhook Instances in Marq
- Click Add New Subscription
- Paste the webhook URL in the URL field
- Name the subscription (e.g., "Monday.com Approvals")
- Set Notification Event to "Approval Pending"
- Click Save to activate the integration
Technical note: The webhook ensures real-time approval request delivery to Monday.com. Once activated, all template approval requests will automatically create Monday.com tasks.
Step 6: Enable approvals on brand templates
Configure individual templates to require approval and route requests through your Monday.com workflow.
- Open the template you want to require approval for
- Click on Template Details to access settings
- Select Approval Options
- Check Require Approvals on Projects
- Choose Document Approval Required
- Publish and Save the template
Brand governance strategy: Start with your most critical brand templates (external presentations, marketing materials) before expanding to all content types.
Enable team workflow with brand protection
User workflow: Requesting brand approval
Empower team members to create content independently while ensuring brand review through your Monday.com process.
For content creators using templates:
- Select an approval-required template from your template library
- Customize the template with your specific content and branding needs
- Before printing or sharing digitally, click Request Approval
- Choose the designated approver from your team
- Add approval comments explaining context or specific brand considerations
- Click Submit - the project enters "Waiting for Approval" status
User experience note: Content remains in draft state until approval is granted, preventing off-brand materials from being shared accidentally.
Brand manager workflow: Managing approvals in Monday.com
Maintain creative control and brand oversight through organized Monday.com board management.
In your Monday.com board, you'll see:
- New task created automatically for each approval request
- Project name clearly displayed in the task title
- Direct link to review the actual content in Marq
- Approval comments and context from the requester
- Requester and approver information for workflow tracking
Approval management best practices:
- Use Monday.com's status columns to track approval progress
- Add due dates for time-sensitive brand reviews
- Use Monday.com automation to notify approvers of pending requests
- Create approval templates for common brand feedback scenarios
Technical details and brand governance capabilities
Integration capabilities:
- Real-time approval routing - Approval requests appear instantly in Monday.com boards
- Direct content access - Click links to review actual brand content without platform switching
- Complete audit trail - Track approval history and brand decisions within Monday.com
- Scalable workflow management - Handle high-volume brand approvals through Monday.com's project tools
Brand protection features:
- Approval-required templates prevent content sharing before brand review
- Centralized approval management ensures no brand requests are missed
- Integrated feedback system maintains brand consistency through structured comments
- User role integration respects both Marq and Monday.com permission systems
Workflow considerations:
- Webhook reliability - Failed connections will retry automatically but monitor webhook status regularly
- Board field requirements - Missing required fields will prevent integration functionality
- User permissions - Ensure Monday.com board members have appropriate access for approval workflows
- API rate limits - Large organizations may need to monitor Monday.com API usage
Troubleshooting brand approval integration
Approval requests aren't appearing in Monday.com boards
Symptoms: Templates require approval but no tasks are created in Monday.com
Solution: Verify webhook configuration and Monday.com board field setup.
- Check Admin Settings > Webhook Instances to ensure subscription is active
- Verify the webhook URL matches what Monday.com provided
- Confirm your Monday.com board has required field types (link, long text, email)
- Test with a simple approval request to isolate the issue
- Check Monday.com API token validity in connector settings
Prevention: Regularly monitor webhook status and test integration with sample approvals monthly.
Brand approval links don't work when clicked
Symptoms: Monday.com tasks show approval requests but links don't open Marq content
Solution: Verify link field mapping and user permissions.
- Ensure link field is properly mapped in connector settings
- Check that Monday.com users have appropriate Marq access to view content
- Verify template permissions allow designated approvers to access content
- Test links with different user roles to identify permission issues
Strategic fix: Create approval-specific user groups in Marq with appropriate template access rights.
Integration works but approval workflow is inefficient
Symptoms: Requests reach Monday.com but approval process creates bottlenecks
Solution: Optimize Monday.com board structure and approval processes.
- Streamline board design - Use clear status columns and automation rules
- Set up approval notifications - Configure Monday.com to alert approvers immediately
- Create approval templates - Standardize common brand feedback scenarios
- Implement approval deadlines - Use Monday.com due dates to prevent delays
- Monitor approval analytics - Track average approval times and optimize bottlenecks
FAQs
Can multiple Monday.com boards receive approval requests from the same Marq account?
Currently, the connector supports one Monday.com board per Marq instance. However, you can use Monday.com's automation features to route different approval types to separate boards based on project name, requester, or custom criteria within your primary approval board.
How do I handle approval requests when team members don't have Monday.com access?
Set up a hybrid workflow where Monday.com serves as the approval management hub for brand managers, while email notifications or Marq's built-in approval system handles communication with requesters who don't need Monday.com access. The integration maintains centralized tracking while accommodating different user access levels.
What happens if our Monday.com board structure changes after integration setup?
You'll need to update the field mapping in Marq's connector settings if you modify field names or types in Monday.com. The integration will continue working with existing fields, but new or renamed fields require remapping. Plan board changes carefully and test integration functionality after modifications.
Can we customize what information gets sent to Monday.com beyond the standard fields?
The connector sends standard approval data (link, comments, requester, approver), but you can enhance tracking by using Monday.com's custom fields and automation features. Create additional columns for brand categories, urgency levels, or approval types, then use Monday.com automations to populate these based on project names or other criteria.
How do we maintain brand approval history and reporting?
Monday.com's native reporting features provide comprehensive approval analytics when combined with Marq's integration. Use Monday.com's dashboard tools to track approval volumes, turnaround times, and brand manager workload. Export data regularly for longer-term brand governance reporting and compliance documentation.
Need more help?
Integration setup questions? Our workflow specialists can help you optimize Monday.com board configuration for efficient brand approval management.
Monday.com board optimization? Schedule a consultation to review your approval workflow design and identify automation opportunities.
Scaling approval processes? Access our Brand Governance resources to learn advanced strategies for managing high-volume approval workflows.
Technical integration issues? Contact our support team with your specific Monday.com connector configuration - we understand the importance of seamless brand approval workflows.