Bulk Update Templates in Marq Creative Studio

Admin-only feature: Bulk updates are only available to admins in Creative Studio and will not affect how your users see or access templates (unless you change sharing settings).

What You'll Learn

In this article, you'll discover how to:

Select multiple templates for bulk updates
Edit template names with prefixes, suffixes, or replacements
Update template descriptions across many templates at once
Manage sharing settings for multiple templates simultaneously
Apply bulk changes safely and effectively
Use bulk updates for common administrative tasks

What are Bulk Updates?

Bulk updates allow you to select multiple templates and modify them all at once, instead of editing each template individually. This feature dramatically reduces the time needed for:

Brand Refreshes - Update naming conventions across your entire library

Team Reorganization - Reshare templates when team structures change

Library Cleanup - Add consistent descriptions or tags to groups of templates

Campaign Management - Prefix seasonal templates for easy identification

Access Control - Grant or remove template access for entire departments at once

Time savings example: Instead of spending 2 hours updating 50 templates one-by-one, bulk update them in 2 minutes.

Accessing Bulk Update Features

Prerequisites

Before using bulk updates, you need:

Admin access (Account Owner, Team Admin, or Template Admin)
Access to Creative Studio (available February 19th or via early access)

How to Get Started

Navigate to Creative Studio (click your profile Creative Studio)
Use filters to find the templates you want to update (optional but recommended)
Select templates by checking the box next to each template
- Or click Select All to choose all visible templates
Once templates are selected, the bulk action toolbar appears
Choose your action: Edit, Share, or More actions

Bulk Editing Template Names

One of the most powerful bulk update features is the ability to modify template names across your entire library.

How to Bulk Edit Names

Select the templates you want to rename
Click Edit in the toolbar
Select Name as the field to edit
Choose your editing option:
- Add before (prefix)
- Add after (suffix)
- Replace (complete replacement)
Enter your text
Click Update

Name Editing Options

Add Before (Prefix)
Add text before existing names while keeping the original name intact.

Example:

Original: "Business Card Template"
Add before: "2026 Q1 - "
Result: "2026 Q1 - Business Card Template"

Perfect for:

Campaign identifiers ("Holiday 2026 -")
Regional markers ("EMEA -", "APAC -")
Time periods ("Q1 2026 -")
Department labels ("Marketing -")

Add After (Suffix)
Add text after existing names.

Example:

Original: "Social Media Post"
Add after: " - ARCHIVED"
Result: "Social Media Post - ARCHIVED"

Perfect for:

Status indicators (" - ARCHIVED", " - DEPRECATED")
Version numbers (" - v2.0")
Date markers (" - 2026")

Replace
Completely replace the existing name with new text.

Example:

Original: Multiple different names
Replace with: "ARCHIVED TEMPLATE"
Result: All selected templates now named "ARCHIVED TEMPLATE"

Use carefully: Replace removes the original name entirely. This is useful for marking groups of templates for deletion or archival, but you'll lose the original naming information.

Bulk Editing Template Descriptions

Update template descriptions to provide better context, instructions, or usage guidelines across multiple templates.

How to Bulk Edit Descriptions

Select the templates you want to update
Click Edit in the toolbar
Select Description as the field to edit
Choose your editing option:
- Add before - Prepend text to existing descriptions
- Add after - Append text to existing descriptions
- Replace - Completely replace descriptions
Enter your text
Click Update

Description Editing Use Cases

Add Before - Important Notices
Prepend urgent information to all related templates:

"NEW: Updated brand guidelines - "
"IMPORTANT: Review before using - "

Add After - Additional Instructions
Append usage notes or requirements:

" - Requires approval before sharing externally"
" - Use for internal communications only"

Replace - Standardize Descriptions
Give a consistent description to similar templates:

Replace all event template descriptions with "Use for company events and meetings"

Bulk Updating Sharing Settings

Manage template access for multiple templates at once—perfect for when teams change, new groups are added, or you need to reorganize permissions.

How to Bulk Update Sharing

Select the templates you want to share or re-share
Click Share in the toolbar
Choose your sharing action:
- Add to selected groups
- Remove selected groups
- Replace all
Select the groups or users
Optionally check Notify new groups via email
Click Update

Sharing Options Explained

Add to Selected Groups
Add additional teams or users while keeping existing access.

When to use:

New team needs access to existing templates
Expanding access without removing current permissions
Adding individual users to shared templates

Example: Marketing templates are currently shared with "Marketing Team." You add "Sales Team" as well. Now both teams have access.

Remove Selected Groups
Remove specific teams or users from template access.

When to use:

Department restructuring
Removing access from users who left the team
Limiting template visibility

Example: Remove "Contractors" group from all confidential templates while keeping access for internal teams.

Replace All
Remove ALL current access and grant access only to newly selected groups.

When to use:

Complete access restructuring
Starting fresh with new team organization
Moving templates to different departments entirely

Important: Replace all will unshare templates from ALL existing groups and share only with the groups you select. Use this carefully when reorganizing template access.

Example: Templates are currently shared with "Old Team A," "Old Team B," and "Contractors." You replace all with "New Department." Only "New Department" will have access—all other groups lose access.

Email Notifications

When sharing templates with new groups, you can check "Notify new groups via email" to alert users that new templates are available to them. This is helpful for:

Announcing new template launches
Informing teams about newly available resources
Ensuring awareness of template library updates

Best Practices for Bulk Updates

Before You Update

Filter first, then select - Use Creative Studio's powerful filters to narrow down to exactly the templates you need before selecting them. This prevents accidentally updating the wrong templates.

Start small - If you're new to bulk updates, try updating 5-10 templates first to verify the results before updating your entire library.

Document your changes - Keep notes about major bulk updates (what you changed, when, and why) for future reference.

Naming Conventions

Be consistent - Use the same prefixes/suffixes across related templates

Good: "Q1 2026 - Social Post", "Q1 2026 - Email Header"
Bad: "Q1 2026 - Social Post", "First Quarter - Email Header"

Use clear separators - Use " - " (space-dash-space) for readability

Good: "EMEA - Business Card"
Bad: "EMEA-Business Card" or "EMEA Business Card"

Include dates in sortable format - Use YYYY-MM-DD or YYYY Q# formats

Good: "2026 Q1 -" or "2026-01 -"
Bad: "January 2026 -" (harder to sort)

Sharing Strategy

Test with one group first - When doing major access changes, test with one small group before rolling out to everyone.

Communicate changes - Let team members know when you've updated template access, especially if removing permissions.

Use "Add" instead of "Replace" - When possible, add groups instead of replacing to avoid accidentally removing access.

Safety Tips

You can't undo bulk updates - Once applied, bulk changes are permanent. Filter carefully before updating.

Review your selection - Before clicking Update, scan through your selected templates to verify you've chosen the right ones.

Use descriptive prefixes temporarily - If you need to bulk delete templates later, add a prefix like "DELETE - " first, then filter by that prefix to safely select only those templates.

Common Bulk Update Use Cases

Brand Refresh

Scenario: Your company updated its brand guidelines, and old templates need to be clearly marked.

Solution:

Filter by category "Old Brand Assets"
Select all Edit Name Add after " - OLD BRAND"
Update sharing Remove all groups (or unpublish)
New branded templates can now be easily distinguished

New Team Onboarding

Scenario: A new regional team joined your organization and needs access to 50+ templates.

Solution:

Filter by category "Regional Templates"
Select all Share Add to selected groups "APAC Team"
Check "Notify new groups via email"
Update Entire team gets access instantly

Seasonal Campaign Preparation

Scenario: You need to prepare all holiday templates for upcoming campaigns.

Solution:

Filter by category "Holiday Templates"
Select all Edit Name Add before "Holiday 2026 - "
Later, easily filter by "Holiday 2026" to schedule or manage them as a group

Department Restructuring

Scenario: Your Marketing and Communications departments merged, requiring template access changes.

Solution:

Filter by groups "Marketing Team" or "Communications Team"
Select all Share Replace all "Marketing & Communications"
All templates now shared with the unified team

Template Library Cleanup

Scenario: You want to add consistent descriptions to templates that are missing them.

Solution:

Review templates with no descriptions
Select all templates in a category Edit Description Replace
Add standard description: "Internal use only. Contact [email] with questions."

Frequently Asked Questions

Can I undo a bulk update?

No. Bulk updates are permanent once applied. Always filter carefully and review your selection before clicking Update.

Is there a limit to how many templates I can update at once?

Creative Studio can handle updating hundreds of templates at once. However, for very large updates (100+), consider breaking them into smaller batches for easier management.

Will users be notified when I bulk update template names?

No. Users will see the updated names the next time they access templates, but they won't receive a notification unless you check "Notify new groups via email" when updating sharing settings.

Can I bulk edit template designs?

No. Template designs are unique and must be edited individually. Bulk updates only apply to template metadata (names, descriptions, filters, sharing settings).

What happens if I accidentally bulk update the wrong templates?

You'll need to manually correct the changes. This is why we recommend filtering carefully and starting with small batches when learning bulk updates.

Can I see a preview before applying bulk updates?

Not currently. The updates apply immediately when you click Update. Review your selected templates carefully before proceeding.

Do bulk updates work with scheduled templates?

Yes. You can bulk update scheduled templates' metadata (names, descriptions, sharing). Scheduling settings must be managed separately.

Quick Reference

Add prefix to template names
Select templates Edit Name Add before Enter prefix Update

Share templates with new team
Select templates Share Add to selected groups Choose team Update

Archive old templates
Select templates Edit Name Add after " - ARCHIVED" Update

Replace template access
Select templates Share Replace all Select new groups Update

Add usage notes to descriptions
Select templates Edit Description Add after Enter notes Update

Next Steps

Explore more Creative Studio features:

Creative Studio - Overview & Getting Started - Learn the basics of Creative Studio

Schedule Templates in Creative Studio - Automate template publishing with scheduling

Admin panel overview

How to create and edit templates

Questions or feedback? Contact your Customer Success Manager or reach out to Marq Support.